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Reduce content
silos and
fragmentation with
Box Shuttle
Files
Images
Intellectual property
Recordings
File sharing
Directories
Messaging
Email
Copy
Export
Upload
Download
Content
Tools
Most organizations use disconnected content management tools
It’s time to put your content to work
It’s better in the cloud — the Content Cloud
Three reasons taming content sprawl proves challenging
What does it take to migrate content to the cloud?
No more lift-and-shift
How can Box Shuttle help you reimagine your content strategy?
Box Shuttle options for any migration need
There’s never been a better time to move to the Content Cloud
Often, files are stored in:
On- or off-site filing cabinets
Unsecured file shares
Outdated on-premises tools
This leads to confusing user experiences that hamper productivity. And supporting redundant tools costs your organization excess money and resources.
Often, all of the above — and more
Industry challenges
Speeding up clinical collaboration
Improving quality management
Box + FDA
Simplify your promotions
Box + AstraZeneca
Do more with the Content Cloud
1
3
Outdated technology
Redundant tools that drive up costs
Frustrated users find workarounds for legacy tools that prevent them from effectively doing their jobs
Result: Evading or ignoring protocols puts organizations at risk for security breaches
Sharing sensitive data over unsecured channels is
for C-suite executives
one of the top three security concerns
Overlapping, unconnected technologies: Legacy technology, single-use content tools, and on-premises file shares
Result: Organizations spend too much budget on licensing, administration, and maintenance for tools that are unnecessary or unused
A Forrester study found that organizations can
save more than $2M
2
Commissioned study conducted on behalf of Box by Forrester Consulting (June 2021); totals based on a composite organization of 5,000 employees
in IT hardware and resourcing costs by replacing their legacy technology
Box, Collaboration in a work-from-anywhere world
Security and compliance risk
Complex infrastructure that may require VPN to access content
Result: Inefficient silos hinder content access, especially on mobile, disrupting both internal and external collaboration
IT leaders say content fragmentation is
their organization faces
one of the most difficult challenges
You don’t need to create all new content to modernize your organization. Much of the content you need already exists. The challenge is getting it all connected.
Modern organizations don’t have silos for different types of content. Instead, they bring it all together into one secure content management platform. Plus, when you move your content away from outdated legacy technology — and into the cloud — you can transform tedious processes into streamlined, secure ways of working.
With an updated content strategy, you’ll finally be able to easily answer these questions:
What content do we have?
What purpose does this content serve?
Is all our sensitive content secure?
Which of our processes require this content?
Which content must we retain for compliance?
You’ve migrated systems like email and ERP to the cloud because it offers big benefits, like:
Greater security
Easier collaboration
Simplified workflows
You deserve the same benefits from your content strategy. The Content Cloud can help.
The Content Cloud makes it easy for your teams to collaborate by:
Digitizing content
Centralizing content
• Upgrade your on-premises technology • Reduce maintenance costs • Let go of inefficient, inflexible processes
Modernizing content
• Move paper-based work to the cloud • Eliminate filing cabinets • Find content faster
• Reduce your content sprawl • Minimize risky shadow IT • Ditch bulky software
Execute your content migration by following these four easy steps:
Identify
Where is your content located?
What content is active, archival, or duplicative?
Redesign
Communicate
Migrate
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How will your users access and use this content?
What do you want the folder structure to look like?
Get more control over your content by
over to Box.
migrating your permissions and version history
What behaviors will need to change?
What can the business expect after the migration?
Validate and perform any delta migrations
Move your content
Launch your new platform
An effective content strategy doesn’t come from moving things around and hoping for the best. Success comes from ensuring your content strategy suits your organizational needs and supports your overall business goals.
With Box Shuttle, your organization has the tools to easily move content to the cloud and finally let go of expensive, ineffective legacy infrastructure.
Technology and technical expertise are just one part of what will make your migration effective. As you approach this project, consider other skillsets and techniques to drive success:
Don’t have these skills on your team?
Driving technology adoption in your organization
Executing change management throughout the migration
Identifying and preparing the solutions your organization needs
Integrating content into the tools your teams already use
No problem. As always, the Box team is here to help support your shift to the Content Cloud.
Migrate content seamlessly
• Any migration size — from gigabyte to petabyte, and everywhere in between • Break migrations down into bite size pieces, or migrate all at once • More than 10 source system connectors, both on-premises and cloud • Move current files, as well as their existing version history, to Box
Keep work moving
Tailor your own content migration
• Leverage built-in analytics to understand existing source system data • Remap ownership, structure folders, and control permissions and sharing • Run simulations of your settings before migration to validate settings
• Migrations run in the background so admins aren’t slowed down • Users can keep working since Shuttle recognizes and maintains edits and additions • Robust reporting is available during and after migrations, to the file-by-file level
Managed migration services
Hands-on execution services for any migration need
Whether you’re migrating a small amount of data from a single team or executing a complex transformation of your entire content strategy, Box Shuttle can help.
From any source tool your organization may have, including enterprise content management, line of business applications, and paper
Advanced migration tooling
Box Shuttle standard tooling
• SharePoint on-premises • Citrix ShareFile • Amazon Web Services • Google Cloud Platform • Azure
Add additional terabytes beyond the Standard allotment
Add additional source systems beyond those in Standard:
Free, self-service tooling
Ensures access for any migration project, regardless of data size, source system or systems, or complexity of requirements
Included as part of your Box subscription
Migration from on-premises and cloud source systems:
• Network file shares • Windows servers • OneDrive for Business • Google Workspace • Dropbox for Business • Sharepoint Online
Business, Business Plus, Enterprise: 10 terabytes per year
Box works with your internal resources, executes your content migration from start to finish
Enterprise Plus: 20 terabytes per year
Need help?
Leverage Box Consulting’s migration services to accelerate your move to the Content Cloud.
Enablement: Learn best practices and strategies for content migration and become a migration expert yourself.
Migration planning: Get deep insight on planning your content migration program — or let Box Consulting plan the project for you.
Migration execution: Full-service enterprise migration solutions for wherever your content is: legacy tools, filing cabinets, or a sprawl of silos.
As the workplace changes, your content strategy must change too. The Content Cloud ensures your organization is on track for a successful digital transformation because:
With Box Shuttle, you’ll be there in no time.
Content is no longer left out of your business strategy
You can let go of costly, outdated legacy systems and tools
You can break down collaboration silos
Get started today
About Box
Box (NYSE:BOX) is the Content Cloud, a single platform that empowers organizations to manage the entire content lifecycle, work securely from anywhere, and integrate across best-of-breed apps. Founded in 2005, Box is trusted by 67% of the Fortune 500, including AstraZeneca, General Electric, JLL, and Nationwide. Box is headquartered in Redwood City, CA, with offices across the United States, Europe, and Asia. Visit box.com to learn more.
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